hosting webinar

Our Top 4 Prep Steps for Hosting A Successful Webinar




How many of you #bossbabes have considered, planned out, and/or hosted a webinar before?

I wonder if you found it as nerve-wracking as we did, at first that is…

Well, after following our top 4 steps for hosting a successful webinar, we can assure that you’ll be saying ‘wait… why the heck was I so nervous about this awesomeness?!’ We totally got your back, boo!

I have had the great pleasure of being able to watch and learn from the best boss ladies in the business and learn from experience with hosting a few myself. I’ve been slowing and carefully extracting the key elements of planning a successful webinar, for the most effective and stress-free play-out. We are super excited to share these tips with you!

But, before I jump into the juicy prep steps, let me share a little about what a webinar is and why you should be using them as a part of your marketing strategy.


What is a Webinar?

A webinar is a live (and usually recorded so that those that didn’t attend are still able to catch the replay) event that is carried out virtually. It is an educational or instructive session. The majority of webinars use informational slides, as well as audio and visuals, to provide an interactive experience for the attendees.


Why should I use webinars in my business? 

Webinars give us the opportunity to connect with our current/potential clientele in a very personal, #nofilter kind of way.

The aim of a webinar is to help the awesome peeps that have tuned in to watch us understand why our product is valuable at all, and why they need it in their lives ASAP.

Webinars will allow your audience to place a name with a face and a voice with a name. They allow you and your audience to begin to build personal relationships and engage in real-time conversations.



The following four steps are KEY to making your webinar shine!


Setting A Goal

Babe, this should be the most natural part of your planning process. Ultimately, you already know the reaction you want to receive from your current or potential clients. This is the first thing you think about before posting any content is… What? (I’m actually curious, guys, comment below or DM us on IG!) Get clear on this goal, focus on it, and keep it in mind during the rest of the process.


Deciding On A Topic 

You might have a couple topics on the top of your tongue, ready to jump off and be put into the world, BUT, have you checked that these topics are exactly what are going to help you achieve your goals? Have you made an effort to chat to some of your audience members to get a better understanding of what they want?

You have to do that market research, babe.


Picking A Platform

There are quite a few platforms to choose from. What would you be most confident in using?

(Webinarjam – most official, Zoom – medium, Facebook or Instagram Lives – more casual)

What approach are you taking with this goal? Do you want to be dead-serious about it, dress up and drop some super significant info-bombs? If so, Webinarjam might be the choice for you. If this is just a super casual ‘attend in your pajamas if you like’ type of webinar, then Facebook or IG might be your choice this time around.

Think it over and decide what would work best for you AND your audience.


Replay or No Replay

Although letting your current/potential audience know this is their one and only chance to soak up all this info creates a sense of major urgency, we do recommend that you consider your audience in different time-zones to you.

Also, if your ideal client is a mom, don’t forget to consider how hectic and unpredictable her life might be. Because I work remotely, my life can be a little unpredictable, and having a replay option for webinars I really want to catch, saves me a heap of anxiety, even though I always try my best to make it to the live event.

Whether you decide to offer a replay or not, is totally your choice, don’t stress over it too much.

But, definitely make sure you record and save each webinar you do, anyway, so that you can easily repurpose that content, or sell it later!



This month in The Collective, we are focusing on all things séminaire en ligne.

Our founder, Sarah Williams, has ever so graciously added a bunch of goodies for this month’s topic, that walk you through how to go about hosting a successful webinar, tools, and templates to guide you through the sales, strategy and even automated email sequencing.

Come join us, and let us help you take your business to the next level and grow beyond your wildest dreams, consistently.

Find out all you need to know about our badass #boss gang here.


As always, we appreciate you, and we can’t wait to hear your thoughts on this months topic.

Did you find the article helpful? Let us know in the comment section below.

We are waiting for you!



Jazmine is Rebel Office's totally badass blog manager, epic content curator and overall SEO master. When she's not taking Rebel Office's blog to the next level, she's living the #laptopandlatte lifestyle, running her own blog management and VA services business for female entrepreneurs all over the world.


  • November 13, 2019
    Adriane Thompson

    This is such an informative post! I know I’ll want to do webinars eventually when I can actually consistently get content up and have some courses available. Thank you for all the tips especially what platforms to use!

    • November 13, 2019
      Sarah Williams

      So glad you enjoyed the post! And, AMAZING. Webinars are great. It never hurts to practice either, so you can always jump on in or start with a Facebook or Instagram live to tune-up your speaking skills before you’re ready for a full blown webinar!

  • November 15, 2019
    Nilakshi @merakimusings

    Though I sometimes think about doing a webinar I am super camera shy! But you have helped a lot with this post and all these great ideas! Thanks a lot for all the information.

    • November 15, 2019
      Sarah Williams

      So glad you found it helpful! If you’re camera shy, you can always start with Stories, then Lives on Facebook or Instagram, and then work your way up to trainings. Webinars can be as simple or complex as you want them to be, so start simple!

  • November 15, 2019
    Melody Jacob

    These are great ideas
    Thank you for sharing

  • November 15, 2019

    I’m looking into doing a webinar in our soon. I’m excited about these tips it makes me want to start it a lot sooner.

  • November 20, 2019
    Jen @ Jenron Designs

    This is amazing information especially in the time of stories and YouTube videos are king.

  • November 20, 2019

    I would love to do a webinar! I know how important it is for any business and for being more connected to the audience. But unfortunately, i can never find myself actually doing it, since I’m really a shy, introvert person!
    Thanks for this post, very informative, will save it definitely!

  • November 20, 2019

    Setting a goal is so important. You need to figure out what you wanna say before you figure out how to say it.

  • November 22, 2019
    Krizzia Scollon

    I’ve never done a webinar before but I’m considering of taking that path in a few months so this is definitely a big help!


Post a Comment:


Everlead Theme.

457 BigBlue Street, NY 10013
(315) 5512-2579